Vendor Information

For a vendor to obtain an LBUSD vendor number, a school or department MUST initiate the request for processing. A vendor number facilitates the payment process against a contract and purchase order.

Complete the Vendor Information Form provided by the school or department, including your current IRS Form W-9 and required insurance certificates. The vendor’s name must reflect the same name and address as will appear on invoices submitted. Please include DBA (doing business as) if applicable.

Vendors are responsible for informing the District of changes in your business profile.

Purchase Order Terms and Conditions

IRS Form W-9

Vendors shall provide and maintain the necessary insurance policies at their own expense during the life of the written contract, agreement, or memorandum of understanding if required. Except for workers’ compensation insurance, the policies shall not be amended or modified, and the coverage amounts shall not be reduced without the District’s written consent. Insurance certificates shall be provided to the District before the commencement of services.

Vendors, including contractors, consultants, outside vendors, service providers, and facility users, are required to submit a valid Certificate of Liability Insurance (COI). Failure to provide the COI may result in project delays, service suspension, or contract termination.

Insurance Limits and Requirements

Sample of Certificate of Liability Insurance

All vendors must comply with fingerprint and tuberculosis clearance requirements as mandated by the State of California.

To expedite payment, all invoices must reflect the District purchase order number and be submitted to:

Laguna Beach Unified School District
Attn: Accounts Payable
550 Blumont Street
Laguna Beach, CA 92651